April 25, 2011 Regular Session 8:00 p.m.

Board Chairman Randy Brown called the Regular Session of the Board of Sugar Grove Area Sewage Authority to order at 8:04 p.m. at the Sugar Grove Township Building, Sugar Grove, Pennsylvania. Brown led all in the Pledge of Allegiance.

Board Members Present: Randy Brown, George Sanders, Carl Black, Randy Tack

Board Member Absent: Dave Slater,

Others Present: Jim Widrig, Dave Enos, Rob Hall, Dan LaVigne

Visitors Present: Andrea Stapleford - Stapleford and Byham, Harold Bloomgren – Northwest Engineering, Inc.,

Carl Black made a motion to accept the January 24, 2011 organizational meeting and regular meeting minutes, seconded by Randy Brown. The motion carried.

Public Comment Period:

Jim Widrig presented the board with numbers on water usage from his car wash. Discussion on water usage followed. His EDU’s will remain the same as the previous quarter. Dan LaVigne wanted to know what had to be done to eliminate an EDU. He was given a copy of the rules and regulations for this matter. He also asked if a Farmington Township resident could hook into our public system. The board stated that he would have to talk with Farmington township and have them initiate.

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Solicitors Report:

The failure to connect list was reviewed. The BVAA agreement was signed by BVAA and they have requested that we pay for engineering and attorney fees. The board did not sign the BVAA agreement tonight as we are waiting on the Youngsville agreement to review before we can close the Pennvest loan.

Executive Session:

An executive session was called at 9:13 p.m. to discuss information that is protected by law. The executive session ended at 10:32 p.m. Randy Tack made a motion to pursue lock out, for the Yoders, after 30 day grace period is over if no appeal has been filed, seconded by George Sanders. The motion carried.

Engineer’s Report:

There was a discussion on the Phase 3 project. Harold Bloomgren would like to write a letter to Pennvest requesting a pre-closing construction letter so that Landmark could start soon. Randy Tack made a motion to proceed with the pre-closing letter, seconded by Randy Brown. The motion carried. A resolution for reimbursement for project costs was presented to the board. This is to let Pennvest know that we intend to use of Short Term bank note to finance on an interim basis for the Phase 3 costs. Randy Tack made a motion to adopt Resolution# 11-04-25, Reimbursement Resolution, seconded by Randy Brown. The motion carried.

Report of WWTP and Pump Stations:

Rob Hall stated that everything seems good. There are 2 seals leaking at the big pump station. They have pressured washed the tanks. The board suggested getting the parts for the pump and spares to have on hand. Webster’s have been cleaning air and vac releases in manholes. The driveway at Pump Station 3 needs to be looked at. Dave Enos reported that the sicharge pipe at the plant has debris blocking it and weneed to get the head wall cleaned out, when the water recedes. Dave will call Randy Brown when this happens to see about getting it completed. The Chapter 94 report was presented to the board for their information. Rob also stated that we should have a back up pump for the submersibles. Rob will get the administrative assistant some phones numbers and she will get prices for the pump. Odor control was also discussed.

Business:

Elkhorn Propane has sent a letter about purchasing tanks. The board stated that we should change the same tank at Pump Station 1 to a 330 and then purchase all the tanks. George Sanders made a motion to change the tank at Pump Station 1 to a 330 gallon tank, and then to purchase all the tanks (WWTP, Pump Stations 1, 2, & 3) from Elkhorn Propane, seconded by Randy Brown. The motion carried. The Town of Busti in New York has sent a letter of interest to connect to our sewage system. There was a discussion and it was decided to call the Town of Busti and set up a meeting for May 3 to discuss this matter. A letter from EMC insurance was presented to see if the board would need flood insurance. The board decided that we do not need this. A request form was received from Brian Horner to have the pump pulled at the former Eldridges property (as he now owns it) because the residence is not habitable and he plans to pull the trailer out of there. The request was approved and he will also have to have it inspected to make sure the trailer has been removed.

Communication

Communications were reviewed.

Financial Report

Bills totaling $151,197.15 were presented

Requisition No.4 Total $24,517.81 was presented

Randy Tack made a motion to approve payment of bills totaling $151,197.15, seconded by Carl Black. The motion carried. Randy Tack made a motion to approve payment of Requisition #4 totaling $24,517.81, seconded by Carl Black. The motion carried.

Randy Brown made a motion to recess the meeting at 10:45, to reconvened on Tuesday, May 3 for a meeting with the Town of Busti representatives, seconded by Carl Black. The motion carried.

The meeting was reconvened at 8:00 with Randy Brown, Carl Black, George Sanders, and Dave Slater from SuGASA and Jesse Robbins, Mel Peterson, and Ken Lawton present from the Town of Busti. The Town of Busti representatives would like to be able to connect to our sewage system at Creek Road. They would like to go down Creek Road to Mill Street and then on into the center of Busti with a possibility of even going down Busti-Sugar Grove Road. The SuGASA board stated that they would have to see about engineering, financing, etc. We would process sewage at our plant but the Town of Busti would have to do their own construction, etc.. The representatives will go back to their board and see about getting the process going.

In other business, the administrative assistant got a price of $4593.58, includes shipping, for the spare hydraulic pump. George Sanders made a motion to purchase the pump from Miller Pump, seconded by Carl Black. The motion carried. The administrative assistant would also like to purchase a map stand for all the maps that we have and also to purchase an external hard drive for the computer. Dave Slater made a motion to purchase a map stand and external hard drive, seconded by George Sanders. The motion carried.

Randy Brown made a motion to adjourn the meeting, seconded by Carl Black. The motion carried and the meeting was adjourned at 8:34 p.m.

Respectfully submitted, Katherine C. Liffner, Administrative Assistant

The next regular meeting will be July 25, 2011 at 8:00 p.m. at the Sugar Grove Township Building.